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FERPA is a federal law administered by the Family Policy Compliance Office (Office) in the U.S. Department of Education (Department). It extends to students the right to view their educational records maintained at the college and the right to keep such records private. In conforming to this act, the College of Court Reporting determined the following to be information accessible to all staff: name, address, telephone listing, date and place of birth, dates of attendance, class schedules, participation in college activities, fields of study, degrees and awards received, and previous educational institutions attended. The college, with discretion and upon inquiry, will release this information to faculty and staff unless a student specifically requests in writing to the contrary.
Students will receive a copy of their cumulative transcript at the end of each semester listing courses completed, GPA, speed levels, and credits earned. Students have the right to have access to their education records, the right to seek to have the records amended, the right to have control over the disclosure of personally identifiable information from the records, and the right to file a complaint with the Department. Under FERPA, a student has the right to request that inaccurate or misleading information in their education records be amended. The request will be submitted in writing to CCR’s president who will investigate the request and present it to the appropriate administrators to determine whether the records can be amended. If, as a result of the administrators’ decision, the school decides not to amend the record, the eligible student has the right to insert a statement in the record setting forth their views. That statement must remain with the contested part of the eligible student’s record for as long as the record is maintained.
FERPA also permits a school to disclose to another school if the student was on financial aid. Additionally, CCR may notify parents when there is a health or safety emergency involving the student, even if the parents do not claim the student as a dependent.
The college releases the following student information to the college’s newsletter and area newspapers: scholarship recipients, academic honors, student of the month awards, field trips, graduates, job placement, etc. This information will be released and printed unless a student specifically requests in writing that he/she does not want any information released.
CCR will verify that a student attended CCR and graduated or met completion requirements to prospective and current employers. Other information on the official transcript and personal recommendations will be sent to prospective and current employers upon written consent from the student.
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