Refund Policy

Federal “Return to Title IV” (R2T4)

1. Who is covered? Anyone who got federal aid (Pell Grant, Direct Loan, PLUS, FSEOG)
2. What does it do? Determines how much of the federal aid that you received can be kept (“earned aid”) and how much must be sent back to the federal programs (“unearned aid”)
3. How we figure it:
   • Count all calendar days in the semester (payment period). This includes weekends but excludes breaks longer than 4 days.
   • Percent earned = days you completed before withdrawing ÷ total days.
   • Up to 60 %: aid is “earned” day-by-day.
   • After 60 %: you’ve earned 100 %-no federal money goes back.
4. What we send back first (required order for returning funds):
   • Unsubsidized Direct Loan
   • Subsidized Direct Loan
   • PLUS Loan
   • Pell Grant
   • FSEOG
5. Your part vs. CCR’s part:
   • CCR returns to the federal government any unearned aid applied to your tuition and fees.
   • You repay any remainder as part of your regular student loan repayments or, for grants, directly to the federal government as an “over-payment.” Only students who received stipend checks could be affected by this step.
6. Time limit: CCR must return funds within 45 days of the day we determine you withdrew.

Tuition Refund Calculations

1. What does it do? Determines how much of the tuition and fees charged for the semester CCR has earned, and how much must be applied as a credit to your student ledger card.
2. How we figure it: We perform two calculations (federal pro-rate and Indiana) and compare them to find the largest tuition refund for you.

Pro-Rata Refund Calculation
We use the same formula used in the federal R2T4 calculation to figure out the percentage of tuition that CCR has earned and the percentage that will be applied as a credit to your student ledger card.

Indiana Uniform Refund Policy

The State of Indiana provides a refund policy based on the segment of the semester completed, as summarized in the chart below. (See the complete policy at the end of this section)

Full-refund situations (Indiana law): not accepted for admission, program discontinued, or enrollment gained by misrepresentation.

Non-refundable after six business days: $50 registration fee

Recap of Steps

1. We run the federal R2T4 calculation (if you have federal aid).
2. We return any required funds to the federal programs and notify you if you need to return any overpayment.
3. We run the pro-rata refund calculation.
4. We run the Indiana refund calculation.
5. You receive the larger of the two refunds which is applied as a tuition credit to your student ledger card.
6. If this creates a credit balance on your student account, this credit balance is paid to you within 30 days.
7. If these steps leave you owing a balance to CCR, you will be notified within 30 days.

Important Terms

Withdrawal Date

The Withdrawal Date determines the percentage of federal aid you have earned, and the percentage of tuition CCR has earned.

• Official notice: the day you tell us in writing, by email, or in person that you’re leaving.
• Unofficial/administrative: if you stop participating without notice, the last day we can document academic activity for you, or the midpoint of the semester if we can’t document a later date

Date of Determination

The Date of Determination of withdrawal sets the time table for when certain funds must be returned:

• Official withdrawal: the day you tell us in writing, by email, or in person that you’re leaving.
• Unofficial withdrawal: the date we determine that you are no longer participating or communicating and thus have unofficially withdrawn.

Need an Example?

Ask the Financial Aid Office for a sample calculation-we’re happy to walk you through it.

Indiana Uniform Refund Policy

The postsecondary educational institution shall pay a refund to the student in the amount calculated under the refund policy specified in this section or as otherwise approved by the Commission/Board. The institution must make the proper refund no later than thirty-one (31) days of the student’s request for cancellation or withdrawal.

2. The following refund policy applies to each resident postsecondary educational institution, except as noted in:
   1. A student is entitled to a full refund if one (1) or more of the following criteria are met:
      1. The student cancels the institutional student contract or enrollment agreement within six (6) business days after signing.
      2. The student does not meet the postsecondary educational institution’s minimum admission requirements.
      3. The student’s enrollment was procured as a result of a misrepresentation in the written materials utilized by the postsecondary educational institution.
      4. If the student has not visited the postsecondary educational institution prior to enrollment, and, upon touring the institution or attending the regularly scheduled orientation/classes, the student withdrew from the program within three (3) days.
   2. A student withdrawing from an instructional program, after starting the instructional program at a postsecondary educational institution and attending one (1) week or less, is entitled to a refund of ninety percent (90%) of the cost of the financial obligation, less an application/enrollment fee of ten percent (10%) of the total tuition, not to exceed one hundred dollars ($100).
   3. A student withdrawing from an instructional program, after attending more than one (1) week but equal to or less than twenty-five percent (25%) of the duration of the instructional program, is entitled to a refund of seventy-five percent (75%) of the cost of the financial obligation, less an application/enrollment fee of ten percent (10%) of the total tuition, not to exceed one hundred dollars ($100).
   4. A student withdrawing from an instructional program, after attending more than twenty-five percent (25%) but equal to or less than fifty percent (50%) of the duration of the instructional program, is entitled to a refund of fifty percent (50%) of the cost of the financial obligation, less an application/enrollment fee of ten percent (10%) of the total tuition, not to exceed one hundred dollars ($100).
   5. A student withdrawing from an instructional program, after attending more than fifty percent (50%) but equal to or less than sixty percent (60%) of the duration of the instructional program, is entitled to a refund of forty percent (40%) of the cost of the financial obligation, less an application/enrollment fee of ten percent (10%) of the total tuition, not to exceed one hundred dollars ($100).
   6. A student withdrawing from an institutional program, after attending more than sixty percent (60%) of the duration of the instructional program, is not entitled to a refund.